Email & Writing Skills – How to Write Formal and Informal Letters in English

 ✉️ Email & Writing Skills – लेखन अभ्यास

📩 Formal और Informal Letters

Letter Writing आज भी communication का एक महत्वपूर्ण हिस्सा है – चाहे वो job application, leave request, या friend ko message भेजना हो। सही format और भाषा का प्रयोग बहुत ज़रूरी है।

🔷 1. Difference Between Formal and Informal Letters (औपचारिक और अनौपचारिक पत्रों का अंतर)

Feature	Formal Letter (औपचारिक)	Informal Letter (अनौपचारिक)
Use	ऑफिस, स्कूल, सरकारी या professional context	दोस्तों, रिश्तेदारों या परिचितों के लिए
Language	Respectful, clear, और professional	Friendly, casual, और conversational
Format	Fixed format with address, subject, etc.	Free-flowing, less structured
Examples	Job application, complaint, leave letter, etc.	Letter to a friend, cousin, parents, etc.

📌 2. Formal Letter Format (औपचारिक पत्र का प्रारूप)

Sender's Address  

Date  

Receiver's Designation  

Company/Institution Name  

Address  

Subject: [Write subject in one line]

Respected Sir/Madam,  

[Body – 2 or 3 paragraphs]  

- Introduction  

- Purpose  

- Request or conclusion  

Thanking you,  

Yours faithfully/sincerely,  

[Your Name]  

🖋 Example – Leave Application to Principal

English + Hindi

14 A, Green Park  

Delhi – 110016  

18 May 2025  

The Principal  

ABC Public School  

Delhi – 110018  

Subject: Request for 2-day leave  

Respected Sir,  

I am a student of Class 10 (Section B). I would like to inform you that I am suffering from fever and will not be able to attend school on 19th and 20th May.  

Therefore, I kindly request you to grant me leave for 2 days. I will complete all pending work once I return.  

Thanking you,  

Yours sincerely,  

Rohit Sharma  

Class 10 – B

📝 Hindi Explanation:
यह पत्र एक स्कूल के प्रिंसिपल को दो दिन की छुट्टी के लिए लिखा गया है। भाषा औपचारिक है, और उद्देश्य साफ़ तौर पर बताया गया है।

📌 3. Informal Letter Format (अनौपचारिक पत्र का प्रारूप)

Sender's Address  

Date  

Dear [Name],  

[Body – Introduction, Main content, Conclusion]  

- Use friendly and natural language  

Yours lovingly / With love / Best regards  

[Your Name]

🖋 Example – Letter to a Friend about Your New School

English + Hindi

32 Shanti Vihar  

Agra – 282001  

18 May 2025  

Dear Riya,  

How are you? I hope everything is going well at your end. I just wanted to tell you about my new school. It’s really big, and the teachers are very helpful. I’ve made a few new friends too. The library here is amazing – I wish you could see it!  

Write back soon and tell me what’s new with you. I really miss our time together.  

With love,  

Aarav

📝 Hindi Explanation:
यह एक अनौपचारिक पत्र है जो दोस्त को लिखा गया है। इसमें informal भाषा (कैज़ुअल) और अपने अनुभव शेयर करने का तरीका दिखाया गया है।

🛠️ Useful Phrases for Letters (उपयोगी वाक्यांश)

🔹 Formal Letters:

·         I am writing to inform you that…

·         I would like to request…

·         Kindly grant me…

·         I shall be grateful…

·         Looking forward to your response.

🔹 Informal Letters:

·         Hope you’re doing great!

·         It’s been a long time since I wrote to you.

·         I really miss you.

·         Can’t wait to hear from you.

·         Give my regards to your family.

✍️ Practice Exercise (आप अभ्यास करें):

1.      Write a formal letter to the manager of a company requesting a job opportunity.

2.      Write an informal letter to your cousin describing your summer vacation.

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